A wedding is rarely a single day anymore. It's a welcome dinner, the ceremony, the reception, a farewell brunch, often in a place no one knows. A clear weekend itinerary is how guests feel taken care of instead of lost. Build it day by day, and for every line answer the three things guests ask: when, where, and how do I get there.
Three days, hour by hour.
Arrivals & welcome
Hotel check-in and a welcome party or rehearsal dinner. Note the dress code (it's usually more relaxed than the wedding) and whether there's a shuttle from the hotel.
The wedding day
The big one: shuttle departure, ceremony, cocktail hour, reception, and the after-party. Spell out the dress code and the shuttle times. They're the two most-asked questions of the weekend.
Farewell
A send-off brunch and checkout. Add late-checkout details and airport drive times so guests can plan their flights without texting you.
What good looks like.
In more than one place.
- On the wedding website: early, as the always-current reference
- A final version 1–2 weeks out: emailed, so it's top of mind
- Printed in the welcome bag: the first thing guests see at check-in
- A link they can text for: because that's where they'll actually look on the day
Printed cards get lost. Pearl doesn't.
However nicely you print it, on Saturday afternoon the card is back in the hotel room and the PDF is buried in an inbox. Guests reach for the one thing they always have (their phone) and text someone. Pearl is that someone: it shares your itinerary as a link, answers "what's next?" and "where do I go?" instantly, and sends a timezone-aware reminder before each event so no one misses the shuttle. See how it works.
The itinerary, answered.
- What should a wedding weekend itinerary include?
- Lay it out day by day: arrivals and a welcome event, the ceremony and reception, a farewell brunch. For each item give the time, the venue, the dress code, and how to get there.
- When should I send the wedding itinerary to guests?
- Share it early on the website, send a final version one to two weeks out, and print a copy for the welcome bags. Guests like having it in more than one place.
- How do I make sure guests actually follow it?
- Share it as a link they can pull up on their phone, and give them a number they can text. Pearl answers "what's next?" instantly and sends reminders before each event.
More guides: your wedding website checklist · communicating with your guests